Page 1: Data handling

Who we are

This contact list has been created by the pharmacy team at Health Education England (HEE) to enable us to collect contact information to keep you up to date aout the trainee pharmacist in general practice programme. 

HEE is the data controller (contact details below). This means we decide how your personal data is processed and for what purposes.

How do we process your personal data?

HEE complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

The information which you provide is for the sole use of HEE and will not be shared with any external third parties.

The information that you supply will be collected electronically via Jisc Online Surveys. It will be stored safely in accordance with all the relevant information governance standards and HEE policies and procedures. It will be kept for no longer than needed after which time it will be securely deleted in accordance with our governance procedures. 

We use your personal data for the following purpose: -

To provide you with updates and information about applying for a pre-registration training programme that includes a placement in general practice. 

Transfer of data abroad

We will not transfer your data abroad.

In order that we can provide the right services at the right level, we may share your personal data internally within services across HEE. This will be on a legitimate need to know basis only.

We may also share information, where necessary, to assist in the administration of justice, for the purposes of seeking legal advice or exercising or defending legal rights or as otherwise required by the law.

Where the data is used for analysis and publication by a recipient or third party, any publication will be on an anonymous basis, and will not make it possible to identify any individual. This will mean that the data ceases to become personal data.

Your rights

The GDPR provides the following rights for individuals:

  1. The right to be informed
  2. The right of access
  3. The right to rectification
  4. The right to erasure
  5. The right to restrict processing
  6. The right to data portability
  7. The right to object
  8. Rights in relation to automated decision making and profiling.

To exercise all relevant rights, queries or complaints please in the first instance contact

Our legal basis for processing

You can obtain further information relating to HEE's legal basis for processing by viewing our privacy notice at

Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

1.1. I agree with the data processing statement Required